Interim Steering Committee Meeting: Dec 16, 2014

Attending

• Greg Wilson (Software Carpentry Foundation)
• Katy Huff (University of California - Berkeley)
• Neil Chue Hong (Software Sustainability Institute)
• Damien Irving (University of Melbourne)
• Tracy Teal (Data Carpentry / Michigan State)
• Jenny Bryan (UBC)
• Carole Goble (U. Manchester)
• Kaitlin Thaney (Mozilla Science Lab) joined late

Apologies

• Adam Stone (LBL)

Actions

• DI to get example of personal services contract for GW from Mozilla Science Lab.
• GW to get example of personal services contract for GW from NumFOCUS.
• GW to draft blog post on how to stand for election and what being elected will involve based on DI's outline.
• GW to ask if NumFOCUS staff can act as returning officer for Jan 2015 election.
• GW to circulate names of other potential Advisory Council members.
• GW to circulate list of current members of Software Carpentry Foundation.
• KH to check consistency between document describing Steering Committee roles and other documents.

Resolutions

• Establish interim budget committee consisting of JG, TT, and KH with GW attending as Executive Director
• Approve guidelines for election drafted by DI
• Adopt Steering Committee roles outlined by KH:
  • Chair
  • Vice Chair
  • Treasurer
  • Secretary
• Amend Governance document to allow co-opted appointed members of the Advisory Council drawn from the wider community by amending clause 5 to include the additional sub-clause:

  The Advisory Council may decide to co-opt additional persons to the Advisory Council from the wider community at any time, with a default term of one year. The number of co-opted members shall not exceed the number of partners and affiliates represented on the Advisory Council. Co-option shall be done by majority vote of the Steering Committee.

Discussion

• Next meeting date: Jan 6, 2015
• Establishment of interim budget committee
• Discussion of proposed budget for 2015
• Focus on recruiting affiliates
• Challenge: arranging extra sustained coordination effort for arranging workshops
• Steering committee election
• Discussion of nomination and voting process drafted by DI
• Discussion of guidelines for nominees drafted by DI
• Discussion of need for a returning officer
• Discussion of invited members of the Advisory Council
• Defer inviting people to join AC until we know who's standing for election
• Discussion of Steering Committee roles
• Defer discussion of Advisory Council roles to next meeting